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Car Rental Insurance
Procedures
Texas Christian University
Only TCU employees over 25 years of age, and who have
submitted their information for a Motor Vehicle Record (MVR)
check to the TCU Safety department (x7220), are eligible to
rent a vehicle for TCU business.
The university's automobile insurance carrier, Liberty
Mutual, provides liability and physical damage coverage on
rental cars used on university business and rented in TCU's
name. In order to clarify the varying coverage listed on
most car rental agreements, the following options from
Budget Rent-A-Car are given:
1. Loss Damage Waiver:
Deny
for all car rentals for university business.
Accept for all truck rentals for university business.
2. Collision Damage Waiver:
Deny
for all car rentals for university business.
Accept for all truck rentals for university business.
3. Personal Accident Insurance:
Accept
only
when persons other than TCU employees will in the vehicle.
4. Personal Effects Coverage - Personal
Accident Insurance:
Optional coverage
–
TCU coverage applies only to TCU owned property or
equipment. Most homeowner policies provide some coverage for
personal belongings. Please review your coverage. If you are
transporting very expensive TCU owned equipment, accept this
coverage.
Accept
for all truck rentals to cover transported TCU
equipment.
5. Supplemental Liability:
Deny
for all car rentals for university business.
Accept for all truck rentals for university business.
6. Driving in Mexico: Try to avoid driving
a rental car or your personal car across the border into
Mexico. If you must drive a rental vehicle or personal
vehicle for TCU business in Mexico, separate auto coverage
must be purchased from a licensed Mexican insurance company
at the border
before driving into Mexico. Mexico considers an
automobile accident a criminal offense as well as a
civil matter.
7. Driving in Canada: TCU's automobile
policy territory coverage includes Canada. However, you
should purchase local Canadian coverage if you are staying
in Canada for an extended period of time.
NOTE:
Any vehicle rental agreement for TCU business
must
be made in the University's name.
Be certain to add "For
TCU" after your signature on
the rental agreement.
Make certain to
inspect your rental vehicle for damage
prior
to leaving the rental lot at the time of pick up. Make
certain a written notation of the damage
is made on the rental agreement by the rental agent.
Inspect
your rental vehicle at the time of return to
the rental company. Make certain a written notation
of the damage is made on the rental agreement by
the rental agent.
Any damage found
should be reported immediately to the TCU Risk Management
department.
TCU policy prohibits the rental of 15-passenger size vans.
If you plan to combine vacation time with university
business, check with your personal automobile
insurance carrier for selection of appropriate coverage for
the vacation portion of your trip.
Should you
have any questions concerning these issues, feel free to
contact the TCU Risk Management department at 817-257-7778
or 817-257-6363.
For a
printable copy of this information go to "Downloadable Forms"
on the Risk Management homepage or follow this link,
"Car
Rental Insurance Information."
All
TCU employees
who operate University vehicles are encouraged to take the
Defensive Driving course offered by the Safety Department.
The course is the official six hour course curriculum by
the National Safety Council. Not only will this
course increase your awareness of defensive driving
skills, each participant will receive a State
certification card for a 10% discount on your personal
auto insurance!
updated 6/07
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