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Texas
Christian University
Car Rental Insurance
Only TCU employees over 25 years of age, and who have
submitted their information for a Motor Vehicle Record (MVR)
check to the TCU Risk Management department (x7778), are eligible to
rent a vehicle for TCU business. Any request for an
exception of an employee under the age of 25 to
rent a car must have the approval of a Vice-Chancellor.
The university's automobile insurance carrier, Liberty
Mutual, provides liability and physical damage coverage on
rental cars used on university business and rented in TCU's
name. In order to clarify the varying coverage listed on
most car rental agreements, the following options from
Budget Rent-A-Car are given:
1. Loss Damage Waiver:
Deny
for all car rentals for university business.
Accept for all truck rentals for university business.
2. Collision Damage Waiver:
Deny
for all car rentals for university business.
Accept for all truck rentals for university business.
3. Personal Accident Insurance:
Accept
only
when persons other than TCU employees will in the vehicle.
4. Personal Effects Coverage - Personal
Accident Insurance:
Optional coverage
–
TCU coverage applies only to TCU owned property or
equipment. Most homeowner policies provide some coverage for
personal belongings. Please review your coverage. If you are
transporting very expensive TCU owned equipment, accept this
coverage.
Accept
for all truck rentals to cover transported TCU
equipment.
5. Supplemental Liability:
Deny
for all car rentals for university business.
Accept for all truck rentals for university business.
6. Driving in Mexico: Check for travel
restrictions and warnings associated with Mexico. A travel
warning was issued by the US Department of State for Mexico
in September, 2010.
TCU
will not permit employees to travel on University business
to countries where
warnings
have been
issued.
Try to avoid driving
a rental car or your personal car across the border into
Mexico. If you must drive a rental vehicle or personal
vehicle for TCU business in Mexico, separate auto coverage
must be purchased from a licensed Mexican insurance company
at the border
before driving into Mexico. Mexico considers an
automobile accident a criminal offense as well as a
civil matter.
7. Driving in Canada: TCU's automobile
policy territory coverage includes Canada. However, you
should purchase local Canadian coverage if you are staying
in Canada for an extended period of time.
8. Rentals made outside of the U.S.,
Canada, and Mexico: TCU does not provide insurance
coverage for rental cars outside of the U.S., Canada, or
Mexico. Accept
all coverages offered by the rental car company.
Any vehicle rental agreement for TCU business
must
be made in the University's name.
Be certain to add "For
TCU" after your signature on
the rental agreement.
Make certain to
inspect your rental vehicle for damage
prior
to leaving the rental lot at the time of pick up. Make
certain a
written notation of the damage
is made on the rental agreement by the rental agent.
Inspect
your rental vehicle at the time
of return to
the rental company. Make certain a written notation
of the damage is made on the rental agreement by
the rental agent.
Any damage found
should be reported immediately to the TCU Risk Management
department.
TCU policy prohibits the rental of 15-passenger size vans.
If you plan to combine vacation time with university
business, check with your personal automobile
insurance carrier for selection of appropriate coverage for
the vacation portion of your trip.
Should you
have any questions concerning these issues, feel free to
contact the TCU Risk Management department at 817-257-7778
or 817-257-6363.
For a
printable copy of this information go to "Downloadable Forms"
on the Risk Management homepage or follow this link,
"Car
Rental Insurance Information."
updated 10/11
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