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Texas Christian University
Traveling to Other Countries
All
faculty and staff planning TCU funded international travel
with TCU students must coordinated travel with the TCU
Center for International Studies (CIS). Contact CIS staff
for guidance at least eight (8) weeks prior to departure.
Further guidance is available through the CIS website at
http://studyabroad.tcu.edu/
Travel
Warnings and Travel Alerts
Faculty, staff and students should be aware of
Travel Warnings
(long-term risk conditions) issued by the U.S. Department of
State concerning countries for which travel by U.S. citizens
is considered dangerous and should be avoided. Prior to
making any travel plans, those wishing to travel abroad
using TCU or external research funds should check the U.S.
State Department website for advisories
(http://travel.state.gov/travel/cis_pa_tw/tw/tw_1764.html).
TCU
will not permit employees to travel on University business
to countries where
warnings
have been issued.
In
cases where the State Department has issued a
Travel Alert (short-term
risk conditions) for dangerous areas within a country, TCU
faculty/staff/student groups are not permitted
to travel in the designated area without prior written
approval by the dean or appropriate vice chancellor. The
U.S. State Department website details Travel Alerts
(http://travel.state.gov/travel/cis_pa_tw/pa/pa_1766.html).
If a
faculty/staff/student group has planned for travel abroad
and a Travel Warning is
issued prior to departure, that travel must be cancelled,
even if deposits have been paid. If an individual or group
has departed prior to a Travel
Warning the individual or group must return to
the U.S. as soon as possible. In both cases, university
funds will be permitted as expense reimbursement. Please
review all TCU expense reimbursement procedures prior to
travel.
Contact should be made with TCU as soon as possible to
coordinate return and to establish a communication point.
TCU
has partnered with International SOS who can assist
with travel inquiries and emergencies. Please consult this
site prior to travel. Information is available
through the Center for International Studies, or
http://studyabroad.tcu.edu
Faculty and staff are
required to plan for and maintain cell phone service for
emergency communication while traveling. Itineraries and
emergency contact information must be on file
with the department chair and TCU Campus Police prior to travel on any TCU funded trip outside of the U.S.
Travel Insurance and Repatriation
Individuals should be advised that TCU insurance coverage
will not cover any claims arising out of
travel in areas where a Travel Warning has been
issued. Further, emergency
repatriation coverage may be limited or not available in
additional countries that are not on the State Department Travel Warning list.
Contact the Center for International Studies (CIS) early in
the planning process to determine emergency repatriation
resources and restrictions. CIS can also provide information
on travel insurance options for students, faculty and
staff. Travel insurance should be considered for
departments planning international group travel.
Refer to:
http://studyabroad.tcu.edu/default.asp?pid=&cat=Home.
as of June 15, 2010.
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